Jobs

Senior Administrative Assistant

Posted on: February 11, 2021 Apply Now
Full-Time Job Expires February 28, 2021

Responsibilities include performing intermediate skilled administrative support for Accounting, Human Resources, and the Organic Crop Consultancy Department. The Senior Administrative Assistant will report directly to the Chief Financial Officer/Human Resources Director.

Responsibilities:

Organic Crop Consultancy Department

  • Managing the consulting@rodaleinsitute.org inbox
  • Responding via email to clients
  • Allocating inquiries to specific consultants
  • Generating and sending invoices for consultations and coordinating with Accounting team
  • Keeping data in Consulting CRM system current and complete
  • Work with Travel Coordinator with scheduling travel and meetings for all on-site/remote consultants
  • Managing internal inquiries from the Communications team
  • Other duties as needed.

Accounting/Human Resources Department

  • Provide general Human Resources and Accounting support services on various functions.
  • Assist with benefits administration.
  • Teamwork skills with the ability to be flexible and work collaboratively on projects.
  • Assists with the organization, implementation and tracking of the 30, 60 90-day review process.
  • Assist with the facilitating of employee training.
  • Complete appropriate administrative documents in the change of an employee.
  • Prepare banking deposits.
  • Maintain financial databases and spreadsheets for different functions.
  • Assist with filing and answering phones.
  • Assist with conducting exit interviews.
  • Other duties as needed.

Job Qualifications:

Education:

  • Degree in Business Administration, or related field (preferred)

Experience:

  • At least 5 years of experience in related field.

Knowledge and Abilities:

  • Ability to maintain high level of professionalism and strict confidentiality.
  • Excellent time management skills and the ability to manage multiple assignments.
  • Proficient computer skills, including experience with Microsoft Office.
  • Proficient in Excel.
  • Dedicated team player, highly organized, ability to take the initiative and be independent.
  • Strong written and interpersonal skills.
  • Ability to work in a fast-paced environment.

Please send resume and cover letter to Elaine Macbeth, CFO/HR Director, at elaine.macbeth@rodaleinstitute.org.

Apply Now