About the role:
We are looking for a detail-oriented part-time Bookkeeper to keep our books accurate, current, and reconciled. Reporting to the Senior Accountant, you will handle daily transaction processing in QuickBooks Online and own key month-end reconciliations and journal entries. This role is a great fit for someone who enjoys tying things out, chasing down the story behind a number, and keeping clean documentation.
What you will do
• Clear bank feeds in QuickBooks Online and investigate unidentified deposits and payments
• Prepare monthly bank and credit card reconciliations and document reconciling items
• Review undeposited funds, cash-on-hand, and clearing accounts
• Pull donor and pledge reports and prepare the accounts receivable reconciliation and aging
• Prepare and send a monthly invoice to a partner organization
• Record monthly inventory entries from Lightspeed point-of-sale reports
• Record recurring entries for prepaid amortization, depreciation, loan interest, and payroll
• Follow up with staff on missing receipts and supporting documentation
• Keep organized support files that are ready for our annual external audit What we are looking for
• 1 to 2 years of bookkeeping or staff accounting experience
• Hands-on experience reconciling bank, credit card, and balance sheet accounts
• Working knowledge of QuickBooks Online
• Solid understanding of accrual accounting and journal entries
• Intermediate Excel skills (lookups, pivot tables, building and maintaining schedules)
• Strong attention to detail and the habit of documenting your work
• Clear, professional communication when following up with colleagues
• Ability to manage recurring deadlines and work independently
Nice to have
• Nonprofit accounting experience, including pledges, donor restrictions, or fund accounting
• Experience with retail or point-of-sale systems such as Lightspeed
• Experience supporting an external audit
• Associate’s or bachelor’s degree in accounting, finance, or a related field
